CONSTITUTION AND BY-LAWS

ARTICLE 1

NAME  AND OBJECTIVES

Section 1.1            

NAME: The name of the association shall be:

PHILIPPINE SOCIETY OF MECHANICAL ENGINEERS (PSME) SAUDI ARABIA CHAPTER

Section 1.2

VISION STATEMENT

PSME-SA’s vision is to be a global leader in professional organizations.

Section 1.3

MISSION STATEMENT

We aspire to make PSME-SA a global professional organization, focus on membership services and continuous professional education. We seek to produce healthy linkages for investors and provide growth and enrichment to our members, our business partners, our society partners and the community in which we operate. We strive to act in all areas of goodness, e.g. honesty, openness, fairness, and integrity.

Section 1.4

CORE VALUES

I am a person of INTEGRITY. I act with honesty, transparency and accountability. I do the right things, the right way.

I maintain PROFESSIONALISM at all times with high respect for others, observing proper conduct, following the code of ethics, honoring commitments, acting fairly and with dignity.

I strive for EXCELLENCE thereby achieving the highest standard of performance in all my undertakings.

I internalize TEAMWORK. I act with sense of urgency, mindful of entrepreneurial spirit and work with unity, cooperation, collaboration, synergy and convergence towards a common goal.

I exercise LEADERSHIP with humility and characterized by stewardship. I lead by example, walk the talk and celebrate success as owned by all the members of the team.

I embody CONCERN FOR STAKEHOLDERS especially the welfare of our members, employees and all we work for and those who work for us.

I am an integral part of a RESILIENT, NATIONALISTIC and GOD-FEARING Organization. I weather the odds and implore peace, harmony, kindness, good work, love of country and social responsibility.

Section 1.5

PSME PRAYERS

Heavenly Father, Maker of Heaven and Earth, We thank You for the Filipino Mechanical Engineer, for our profession and for our organization, the PSME.

You have sown us as seeds, scattered here in abroad as PSME Engineers – humble planners, designers and builders of all things mechanical – our proud testament to the Glory of Your Creation. We bring before you the fruits of our profession, forged by the fire and burning passion of the PSME mission.

PROFESSIONALISM- to help us maintain the integrity of the Engineering Profession, please keep our hearts true to the highest ethical principles of our field.

SERVICE – to enable us to contribute to the enhancement of science and technology; we pray for all Filipino Mechanical Engineers to work together as one in shaping the economic growth of our country.

MOTIVATION – to uplift the Engineering Profession; please help us to promote fellowship and cooperation among all Filipino Mechanical Engineers and to in still nationalism among PSME members.

EXCELLENCE – to enable us to become outstanding PSME members. We pray for all Filipino Mechanical Engineers to actively contribute to the advancement of the profession, to be recognized globally as we develop the talents You have given us.

Help us to provide SUSTAINABILITY to the changing world. May the PSME bring all the Filipino Mechanical Engineers – and as one- stand united as beacons of strength and stability to the world.

All these we pray through You, our Heavenly Father, forever and ever… AMEN

ARTICLE 2

SEAL

Section 2.1              

SEAL: The seal of the chapter shall be the same as the official seal prescribed by the National Organization of the Philippine Society of Mechanical Engineers. Likewise, a local seal shall be adopted as agreed by the Board of Directors.

 

ARTICLE 3

OFFICE

Section 3.1            

OFFICE: The principal office of the chapter shall be located in Al-Khobar, Saudi Arabia, or at such place in the Eastern Province of the Kingdom of Saudi Arabia, as may be determined by the Chapter Board of Directors.

ARTICLE 4

ORGANIZATION

Section 4.1             

ORGANIZATIONAL STRUCTURE: The Chapter organizational structure shall cover the entire Eastern Region of the Kingdom of Saudi Arabia. The region may be divided into Areas. Areas shall be determined by geographical location.

Section 4.2             

AREAS: The Chapter President, upon recommendation from Membership Interest and Development Office (MIDO) and approval of the board of directors, shall appoint coordinator/s for each area. The number of coordinators in an area shall be determined by the membership population.

Section 4.3

CHANGE IN NUMBER AND COVERAGE OF AREAS: By Board resolution, subject to final approval of the general membership, the number of areas and coverage of each area maybe changed in response to changing conditions of the Chapter.

ARTICLE 5

MEMBERSHIP

 

Section 5.1

GRADES OF MEMBERSHIP: Members of the Chapter shall be designated as follows:

 

Section 5.3             

FELLOW: A Fellow shall be a Regular Member who has been conferred the “Fellow Award” by the National Board of Directors. Upon the recommendation of the Chapter’s Committee on Awards and Recognition with the unanimous approval of the Board of Directors, an eligible member shall be nominated for the Fellow Award.

Fellow is the highest National Award conferred by the Society to any Regular Member of acknowledge eminence in the mechanical engineering profession and has rendered outstanding or eminent service to the profession, Society, Community, and Country. A regular member who has attained distinction in the arts relating to the teaching of major courses in said arts and sciences, or who by reason of invention, research, teaching, design, original work, has made substantial contribution to said arts and sciences may be eligible for election to the grade of Fellow by the National Board of Directors.

Section 5.4             

LIFE MEMBER: A Life Member shall be a regular member who has paid the required fees in accordance with Section 4.1 of the Society’s By-Laws, and shall have all the rights, benefits and privileges provided to any active member. A Life Member shall be exempted from payment of the annual membership dues.

Section 5.5              

REGULAR MEMBER: A Regular Member shall be at least a Mechanical Engineer (ME) in good standing.

Section 5.6              

ASSOCIATE MEMBER: An Associate Member shall be a graduate in Mechanical Engineering or a Certified Plant Mechanic who applied or took the Board Examination.

 

Section 5.7              

INSTITUTIONAL MEMBER: An Institutional Member shall be an institution such as school, supplier, manufacturer, engineering firm, consulting firm, contractor, whether it be a proprietorship, partnership or corporation, which in the opinion of the Board of Directors of the Society, could help in the attainment of the Society’s objectives.

Section 5.8             

ADMISSION TO MEMBERSHIP: Applicants for admission to the Society or for advancement in grades of membership, except for those conferred with honor, shall make application in such form required by the Society. Membership to the Society shall take effect upon payment of the required fees.

Section 5.10           

VOTING MEMBERSHIP: This shall consist of Fellow, Life Members, Regular Members and Associate Members in good standing.

Section 5.11

MEMBER  IN  GOOD  STANDING:  Any  member  whose  obligation  has  been  settled  on  or before the specified date.

Section 5.12           

PROHIBITION:  No member shall misrepresent himself in any manner in connection with the Society in advertisement, letterhead or printed matter.

Section 5.13

EMBLEM OF MEMBERSHIP: This shall be duly sworn by members in good standing.

ARTICLE 5

MEMBERSHIP

 

Section 5.1

GRADES OF MEMBERSHIP: Members of the Chapter shall be designated as follows:

 

Section 5.3             

FELLOW: A Fellow shall be a Regular Member who has been conferred the “Fellow Award” by the National Board of Directors. Upon the recommendation of the Chapter’s Committee on Awards and Recognition with the unanimous approval of the Board of Directors, an eligible member shall be nominated for the Fellow Award.

Fellow is the highest National Award conferred by the Society to any Regular Member of acknowledge eminence in the mechanical engineering profession and has rendered outstanding or eminent service to the profession, Society, Community, and Country. A regular member who has attained distinction in the arts relating to the teaching of major courses in said arts and sciences, or who by reason of invention, research, teaching, design, original work, has made substantial contribution to said arts and sciences may be eligible for election to the grade of Fellow by the National Board of Directors.

Section 5.4             

LIFE MEMBER: A Life Member shall be a regular member who has paid the required fees in accordance with Section 4.1 of the Society’s By-Laws, and shall have all the rights, benefits and privileges provided to any active member. A Life Member shall be exempted from payment of the annual membership dues.

Section 5.5              

REGULAR MEMBER: A Regular Member shall be at least a Mechanical Engineer (ME) in good standing.

Section 5.6              

ASSOCIATE MEMBER: An Associate Member shall be a graduate in Mechanical Engineering or a Certified Plant Mechanic who applied or took the Board Examination.

 

Section 5.7              

INSTITUTIONAL MEMBER: An Institutional Member shall be an institution such as school, supplier, manufacturer, engineering firm, consulting firm, contractor, whether it be a proprietorship, partnership or corporation, which in the opinion of the Board of Directors of the Society, could help in the attainment of the Society’s objectives.

Section 5.8             

ADMISSION TO MEMBERSHIP: Applicants for admission to the Society or for advancement in grades of membership, except for those conferred with honor, shall make application in such form required by the Society. Membership to the Society shall take effect upon payment of the required fees.

Section 5.10           

VOTING MEMBERSHIP: This shall consist of Fellow, Life Members, Regular Members and Associate Members in good standing.

Section 5.11

MEMBER  IN  GOOD  STANDING:  Any  member  whose  obligation  has  been  settled  on  or before the specified date.

Section 5.12           

PROHIBITION:  No member shall misrepresent himself in any manner in connection with the Society in advertisement, letterhead or printed matter.

Section 5.13

EMBLEM OF MEMBERSHIP: This shall be duly sworn by members in good standing.

ARTICLE 6

TERMINATION AND REINSTATEMENT OF MEMBERSHIP

Section 6.1              

LOSS OR SUSPENSION OF MEMBERSHIP: Since membership in PSME maybe a condition to the continuing validity of the Certificate of Registration of Professional Mechanical Engineer (PME), Mechanical Engineer (ME) and Certified Plant Mechanic (CPM), loss of membership in PSME may be a sufficient cause for the  revocation of the Certificate of Registration as a PME,  ME or CPM by the  Professional Regulation Commission (PRC).  The Chapter shall adopt the  rules prescribed by the PSME National Board of Directors concerning the suspension or loss of membership and for the reinstatement of members.

Section 6.2              

VOLUNTARY TERMINATION OF M E M B E R S H I P : Any me mb er  ma y  re s i g n f r o m membership in the Chapter by notice in writing submitted to the Chapter  Secretary provided that such resignation shall be effective as of the date fixed in said notice, subject to the acceptance by the Chapter Board of Directors which shall be given within thirty (30)  calendar  days from receipt of said notice.

The voluntary termination of membership set forth above shall not be understood as termination of membership with the PSME. This type of membership termination shall be communicated directly to the National Office of the PSME.

Section 6.3              

FAILURE TO PAY DUES OR OTHER ACCOUNTS: Any member whose dues or other accounts remain unpaid after the prescribed last day of payment as provided in this By-Laws shall be suspended upon the expiration of sixty (60) calendar days from the date that notice to  that  effect is sent via messenger or registered mails or telephone calls. Provided further that said suspended member maybe eventually dropped from the membership roster of the Chapter if he failed to make good his unsettled accounts within a suspension period of twelve (12) months.

Section 6.4              

REINSTATEMENT OF MEMBERSHIP:  Reinstatement of membership may be made through a written notice by the member addressed to the Chapter Secretary and upon approval by the Chapter Board of Directors. Such approval shall be made within thirty (30) calendar days from receipt of said notice.

ARTICLE 7

THE CHAPTER BOARD OF DIRECTORS

Section 7.1

CHAPTER BOARD OF DIRECTORS: The Chapter shall be governed by the Board of Directors composed of fifteen (15) members.

Section 7.2

COMPOSITION OF CHAPTER BOARD OF DIRECTORS: The Board of Directors shall be elected by all Chapter members in good standing on a particular date set by the incumbent Board.

Section 7.3

EX-OFFICIO MEMBERS OF THE BOARD: Past Presidents of the Chapter shall  be ex-  officio members of the Board

Section 7.4

TERM OF OFFICE OF BOARD MEMBERS:  The Board Members shall have a term of office of one (1) Gregorian calendar year.

Section 7.5              

VACANCIES: In case of any vacancy or vacancy(ies) in the Chapter Board for whatever reason, the remaining Board Members, if still consisting a majority of the total number of Board Members shall appoint a Board Member(s) to fill such vacancy(ies) on the basis of the number of votes in  the last annual election and provided further that he/they shall serve as Board Member(s) for the remaining unexpired term for the Board Member(s) being replaced.

 

Section 7.6              

DUTIES AND POWERS: It shall be the duty of the Chapter Board to conduct the business and affairs of the Chapter and to perform such acts as to protect and foster the PME, ME and CPM certifications granted by the Republic of the Philippines.

In the performance of its duties and in the exercise of its powers, the Chapter Board shall adhere to the policies, rules and guidelines prescribed by the National Board of Directors.

The main function of the Chapter Board of Directors is to serve as the policy-making body of the Chapter and to serve as the final approving authority on the specific activities outlined in the Table of PSME-SA Delineation of Concerns, Decision-Making and Approval Authority, which will become part of this By-Laws.

Section 7.7              

BOARD MEETINGS: Regular meetings of the Chapter Board shall be held at least once every two months. The members of the Board shall agree on a fixed time, date and  venue of  the meeting. During the meeting, chapter activities shall be discussed and the Chapter Treasurer shall render a report on the financial affairs of the Chapter. No prior notice shall be required for a monthly meeting unless:

  • It is held at a time, date or place different from the previously agreed upon or fixed by the Board, or
  • A subject matter requiring approval by at least a majority of the members of the Board shall be taken up during the meeting.

The notice, if required, shall be either in writing or telephone call and shall be served to the Board Members at least three (3) calendar days prior to the date of the meeting. Failure to give such notice or irregularity therein shall not affect the validity of the regular meeting or of any proceeding thereat if all the Board Members are present at such meeting.

Special meeting of the Board Members maybe called by the President on one (1) calendar days’ notice to each Board Member personally, in writing, or through telephone call, or at the written request signed by five (5) Board Members. Such call shall specify the time, place and objective of such special meeting.

Section 7.8              

QUORUM: A majority, which consists of eight (8) members of the Board shall constitute a quorum for the transaction of business and in the presence of a quorum, a majority of the Board Members present shall be sufficient to decide any action, except on those matters specifically requiring a different majority vote as herein provided.

ARTICLE 8

EXECUTIVE OFFICERS

Section 8.1              

ELECTED OFFICERS: The Chapter shall have a President, three (3) Vice-Presidents (Vice- President for Internal Affairs, Vice-President for External Affairs, and Vice-President for Technical Affairs), Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, Auditor, Assistant Auditor, Business Manager and Assistant Business Manager. There shall be an Executive Committee composed of the Chapter President, Vice-President for Internal Affairs, Vice-President for  External Affairs, Vice-President for Technical Affairs, Secretary, Treasurer and the Immediate Past President (IPP).

Executive Committee: During intervals between meetings of the Chapter Board of Directors, the Executive Committee will deliberate and approve activities and concerns as outlined in the PSME- SA Table of Delineation of Concerns, Decision-Making and Approval Authority.

 

Section 8.2              

PRESIDENT: The Chapter President shall be the Chairman of the Chapter Board and Chief Executive Officer of the Chapter and shall exercise general supervision over the affairs thereof. He shall see to it that the By-Laws as well as resolutions,  directives  and  policies  issued  in  pursuance thereof by the PSME National Board of Directors, officers and committees acting  within their respective legal authorities are complied with. He shall preside at all meetings of the Chapter and shall represent the Chapter in all occasions and matters when required.

No person shall be President for more than one (1) term except for purposes of filling up  a vacancy provided for in Article 7, Section 7.5. An IPP can be elected to the office after one (1)  year of laying off or repatriation to home country.

Section 8.3              

VICE-PRESIDENTS: The Chapter Vice-Presidents shall perform such functions as may be delegated to them by the Chapter President. The Vice-Presidents shall coordinate with all organized committees and shall ensure that all planned activities are implemented on time. In the event of non-compliance, rescheduling/planning has to be done with the concurrence of the Chapter Board of Directors.

Section 8.3a           

VICE-PRESIDENT – INTERNAL AFFAIRS The Vice-President for Internal Affairs shall exercise supervision of the internal activities of the Chapter. He shall be responsible over the following committees such as Annual Anniversary and General Membership Meeting (AAGMM), Events, Meetings, & Conferences, Publication and Information and other committees  and functions as may be assigned.

In the event of death, resignation, incapacity or absence (either permanent or during vacation/sickness) of the Chapter President, the Vice-President for Internal Affairs shall act as President in his absence or remaining un-expired term.

Section 8.3b           

VICE-PRESIDENT – EXTERNAL AFFAIRS The Vice-President for External Affairs shall exercise supervision of external activities. He shall be responsible for the membership growth, coordinate with the Business Manager on all public relations and external activities of  the  Chapter. He shall also be responsible over the following committees such as 1MM & 3MM, MIDO; Sports Affair; Community Affairs; Social Affairs; and other committees and functions as may be assigned.

In the absence of the President and Vice-President for Internal Affairs, he shall take over all functions described herein for the above-mentioned positions.

 

Section 8.3c

VICE-PRESIDENT – TECHNICAL AFFAIRS The Vice-President for Technical Affairs shall exercise supervision of the technical activities of the Chapter. He shall be responsible  for enhancing the technical, managerial and leadership skills of the members. He shall also  be  responsible over the following committees such as Technical Symposium; Industry, Research and Technical Development; Plant Tours; Seminars & Continuing Professional Education; SPLBE and other committees and functions as may be assigned.

In the absence of the President, Vice-President for Internal Affairs and Vice-President for External Affairs, he shall take over all functions described herein for the above-mentioned positions.

 

Section 8.4              

SECRETARY: The Chapter Secretary shall keep the minutes of all meetings of the Chapter. He shall be responsible for giving all notices required to be given for meetings as well as for all other matters concerning the Chapter. He shall prepare and submit monthly to the PSME National Office, the minutes of all meetings and such other reports as may be required by the PSME National Office from time to time. He shall perform other duties as may be assigned to him by the Chapter President.

ASSISTANT SECRETARY: He shall be  responsible  for  all  filing  of  internal  transaction  such as the minutes of the meetings, notices among others. He will assist the Secretary in all matters relating to office clerical and secretarial works. He  shall take over as Secretary in the  event the incumbent Secretary is on vacation and otherwise.

 

Section 8.5              

TREASURER: The Chapter Treasurer shall collect all fees, dues or contributions from the Chapter members as required by this By-Laws and as may be authorized by the PSME National Board of Directors and/or the Chapter members. He shall serve as the representative of the PSME National Treasurer in receiving any and all accounts receivable and due to PSME National Office from whatever source that maybe received through the Chapter.

He shall remit to the PSME National Treasurer, the share of the National Office in membership dues as well as all monies and other properties belonging to the PSME National Office. He shall take charge of the funds, properties and accounts of the Chapter. He shall keep all un-remitted funds of the National Office separately from the funds pertaining to the Chapter and shall have no authority to disburse PSME National Office funds, except to remit them to the PSME National Treasurer regarding the receipt and disbursement of funds and other amounts under his responsibility. He shall perform other duties as may be assigned to him by the Chapter President.

ASSISTANT TREASURER: He shall assist the Treasurer  and  take  over  the  function  whenever necessary. He shall be responsible for proper documentation of the Chapter’s fixed assets or properties prescribed in the PSME-SA Policy Manual.

Section 8.6

AUDITOR: The Chapter Auditor shall examine the accounts and records of the Chapter kept  by the Chapter Treasurer, at least once a year. He shall report to the Board the results of his examination. He shall also perform other duties as may be assigned to him by the Chapter President

ASSISTANT AUDITOR: He shall assist the Auditor and take over the function if the need arises.

Section 8.7           

BUSINESS MANAGER: The Chapter Business Manager shall be responsible in fund-raising campaign and in the promotion of the Chapter’s growth and development in Saudi Arabia, so that the spirit of the Mechanical Engineering profession could be enhanced and exchanges of acquired technical knowledge can be constantly manifested. Other activities in line with public relations shall be part of his assignments whether inside or outside the organization.

 

ASSISTANT BUSINESS MANAGER: He shall assist the Business Manager in all assigned activities and take over the function, if required.

ARTICLE 9

MEETINGS

Section 9.1              

MEMBERSHIP MEETINGS: The Chapter members shall hold meetings in such frequency as the membership may decide, provided that there must be at least one (1) Chapter membership meeting every quarter. A monthly membership meeting can be held if lectures, seminars or presentation of technical reports has been planned for the operating year.

Section 9.2              

CHAPTER BOARD MEETINGS. The Chapter Board of Directors shall hold a meeting once every two months.

Section 9.3              

ANNUAL MEETING OF CHAPTER MEMBERS: There shall be  an  annual general meeting of all members of the Chapter during which the Chapter President shall render his annual report and the Chapter Treasurer, his financial report to the members. The annual general meeting shall  be held during the last quarter of the Gregorian year at such date, time and place as may be indicated in the notice of meeting and as agreed upon by the Board of Directors.

Section 9.4 

SPECIAL MEETING:  Special Meeting of the members of the Chapter may be held at any time (a)  upon call by the Chapter President, (b) pursuant to the resolution of the Chapter Board,  or  (c) upon written request of not less than fifteen (15) members in good standing. During such special meeting, no business other than those particular matters for which the meeting has been called for, may be taken up and acted upon.

Section 9.5           

NOTICE: Not later than fifteen (15) days prior to the meeting, written notice shall be sent via messenger or mail to all members of the Chapter.

Section 9.6

QUORUM: Eight (8)  members  present  shall  constitute  a  quorum  for  the  Chapter  Board  of Directors meeting. For annual and special general membership meetings, quorum shall be expressed in terms of percentage of the total number of active members of the Chapter. This percentage shall be set by the Board of Directors in a resolution for ratification by the general membership of the Chapter.

Section 9.7  ORDER OF BUSINESS:   The Order of Business at the annual general meeting of the Chapter   members and, so far as practicable at all meetings thereof shall be as follows:

  • Call to Order,
  • Proof of Presence of Quorum,
  • Reading and approval of Minutes of Previous Meeting,
  • Reading and Approval of the Agenda
  • Report of the President,
  • Report of the Treasurer
  • Business Matters
  • Other Matters

ARTICLE 10

ELECTIONS

Section 10.1

COMMITTEE ON ELECTIONS: There shall be a Chapter Committee on Election (COE) to supervise the conduct of elections for Board Members. It shall be the  duty  of  the  COE  to  conduct  the  elections in an efficient, effective and orderly manner.

 

Section 10.2

MEMBERSHIP OF COMMITTEE ON ELECTIONS: The Chapter COE shall be composed of three (3) members who shall be appointed by the Chapter Board upon the recommendation of the Chapter President,  for a term of one (1) Gregorian year. The appointments shall be made at the beginning of each Gregorian calendar year.

No member of the COE shall be a candidate for any elective office in the Chapter during his term of office.

Section 10.3 

ELECTION RULES:   The  Chapter COE  shall  adhere  to  the  election rules prescribed by the   PSME National Board of Directors concerning all PSME elections, including but not limited to those for Chapter Officers, Regional/Sectoral Board Officers and the PSME National Board of Directors.

Section 10.4 

ELECTION OF MEMBERS OF THE CHAPTER BOARD:   The members of the Chapter shall  elect the members of the Chapter Board within a period  to  be determined by the COE, that shall be on the scheduled AAGMM of the Chapter.

Except for the position of the Chapter President, no  person  shall  be  elected  to  the  same  position for more than two (2) consecutive years.

Section 10.5

CHAPTER BOARD MEMBERS: The Chapter Board Members shall be elected by General Membership who are qualified to vote as prescribed in Article 5, Section 5.11.

Section 10.6

COMMITTEE  ON  NOMINATION:  For purposes of selecting  the  candidates for the Chapter  Board, a Committee on Nomination (CON) shall be created with three (3) members composed of three (3) past Presidents provided they are not running for Chapter elections.  Provided further,  that if any of them is not available, the  Chapter  Board  shall  appoint  a  replacement  from  among the other past Presidents or any Chapter Member giving due consideration to the Committee’s area representation.

Section 10.7      

NOMINATING PROCEDURE:   Each Chapter member in good standing shall be entitled to send  a nominee. The nomination forms prescribed by the CON, shall be made available to the members not later than August 1 of each year and shall be returned to the said Committee not later than August 31 of the same year. From among the nominees submitted by the members, the Chapter CON shall screen the nominees according to the committee guidelines stated in Section 10.8.

The candidates chosen by the Committee shall be made to confirm their candidacy in writing or in any other form of confirmation required for by the CON.

Section 10.8   

QUALIFICATIONS:    In   choosing  the  nominees,   the  nominating  member(s)   shall   ensure   that the person(s) they are nominating must be a Regular Member in good standing.

Section 10.9         

LIST OF NOMINEES: The list of nominees finally selected as candidates for the election to the

Chapter Board shall be submitted by the CON to  the COE not later than September 01 of each  year or on the following business day if this date falls on a Friday.

The list of nominees shall be circularized to the members of the Chapter by the COE not later than October 01. Any member in good standing who is not included in the list of nominees, may be nominated in writing by at least five (5) members in good standing, for election to the Chapter Board, provided that the nomination is received by the COE on or before October 15.

The final list of nominees including those submitted by at least five (5) members mentioned in the preceding paragraph shall be circularized by the COE to the members not later than thirty (30)  days before the annual election.

Section 10.10

MANNER OF VOTING: Voting for the election of Chapter Board shall always be by ballot and  conducted on the day of the AAGMM. Every member entitled to vote may vote in person, or if he cannot be present on the day of election, he shall, in an instrument in writing signed by him, identify the nominees of his choice and appoint a proxy to officially cast his vote. The proxy form which shall be designed and pre-numbered by the COE, must be received by the committee at least fifteen (15) calendar days prior to the date of the election.

Each member is qualified to vote and shall be entitled to cast one (1) vote for each Chapter Board seat eligible to be voted upon. The process and manner of the election shall be prepared by the COE and approved by the Board. The top 15 candidates receiving the highest number of votes shall be declared elected by the COE.

ARTICLE 11

CHAPTER COMMITTEES

Section 11.1

CHAPTER COMMITTEES: The Chapter shall have the following Committees:

  • STANDING COMMITTEES
  • Committee on Awards and Recognition (CAR)
  • Committee on Finance (COF)
  • Committee on Planning and Organization (CPO)
  • Committee on Nomination (CON)
  • Committee on Election (COE)
  • Committee on Rules and Constitution and By-Laws (COR&CBL)
  • Committee on Meetings, Events and Conferences (CMEC)
  • Member Interest and Development Office (MIDO)
  • Committee on Seminars and Continuing Professional Education (CS&CPE)
  • Committee on Industry, Research and Technical Development (CIRTD)
  • Committee on Professional Practice and Ethics (CPPE)
  • OTHER COMMITTEES
  • Committee on Ways and Means (CWM)
  • Committee on Publications and Information (CPI)
  • Committee on Annual Anniversary and General Membership Meeting (AAGMM)
  • Committee on Sports (COS)
  • Committee on Special Professional Licensure Board Exam (CSPLBE)
  • Committee on Special Projects (CSP)
  • Committee on Membership Employment Assistance (CMEA)
  • Committee on Socials (CS)
  • Committee on Website (CW)
  • Committee on Yearbook (CY)
  • Committee on Technical Symposium (CTS)
  • Committee on External Affairs (CEA)

Section 11.2           

COMMITTEE COMPOSITION: A committee shall be composed of not less than three (3) nor more than five (5) members according to its functions. It shall have a Chairman and two (2) or more (maximum of four (4)) members.

Section 11.3

APPOINTMENT OF COMMITTEE CHAIRMEN AND MEMBERS: Committee Chairman shall be appointed by the Chapter President and confirmed by the Chapter Board. The selection of  the Committee Chairmen shall come first from the Members of the Board of Directors before other  preference.

Within fifteen (15) calendar days after being appointed, the Committee Chairman  shall  recommend to the Chapter President the members to constitute his Committee. The Chapter  President shall then provide appointment papers to the recommended members, unless, in his judgment, there are some valid reasons to overrule the Committee Chairman’s recommendation.

Section 11.4           

COMMITTEE MEETINGS: Regular meetings of each committee shall be held at least once every month. Special meetings may also be held. Notices of meetings shall be circulated to committee members at least one week prior to the meeting date.

If the Chapter President deems it necessary, he may request the Committee Chairman to call a regular meeting or special meeting.

Section 11.5          

COORDINATION OF COMMITTEE ACTIVITIES: Committee activities shall  be coordinated and reported to the Chapter Board by the respective Committee Chairman responsible thereof.

Section 11.6           

COMMITTEE REPORTS: Minutes of all regular and special meetings conducted by the Committee shall be furnished to the Chapter Secretary for the information of the Chapter Board. All committees shall submit reports of their activities to the Chapter Board not later than ten (10) days after the holding of any activity. The reports to be submitted shall include, among others, a statement of cash receipts and disbursements which shall be prepared by the Committee Chairman, certified by the Chapter Treasurer and audited by the Chapter Auditor.

Section 11.7 

SPECIAL  COMMITTEES:  The  President  shall  have  the  power  to  constitute  and  appoint Special Committees to attain the objectives of the PSME.

Special Committees shall not be governed by the provision of this By-Laws on committee composition and appointment of Committee Chairmen and members.

ARTICLE 12

FINANCES

Section 12.1           

FISCAL YEAR:  The fiscal year of the PSME-Saudi Arabia Chapter shall begin on the first day  of January and shall end on the last day of December of each calendar year.

Section 12.2           

ENTRANCE FEE: New members who have never previously been members of any PSME Chapter shall pay the entrance fee at an amount equivalent to that prescribed by the  PSME National Board of Directors. No application shall be considered unless it is accompanied by the required entrance fee.

Section 12.3           

DUES AND OTHER ACCOUNTS: Members shall pay their annual membership dues at an amount equivalent to that prescribed by the PSME National Board of Directors with the approval of the PRC. However, any duly approved change in the rate of the annual membership dues shall not become effective until the next succeeding year and only after due notice shall have been given to the membership.

Membership dues shall be apportioned as per PSME National approved guidelines.

The dues shall be payable annually on or before March 31, provided that a member joining the  year shall pay the amount corresponding to the full year’s dues.

Section 12.4 REINSTATEMENT FEE: A reinstatement fee at an amount equivalent to that prescribed by the PSME National Board of Directors, shall be collected from every person whose membership is sought to be reinstated.

ARTICLE 13

SPECIAL PROVISIONS

Section 13.1           

NON-POLITICAL ASSOCIATION: The Chapter shall be strictly non-political, and any member indulging in any activity that tends to impair this basic principle is strictly prohibited and shall be penalized in the discharge of his functions.

Section 13.2

PSME FOUNDATION SUPPORT: The Chapter supports the Philippine Society of Mechanical Engineers.

Section 13.3           

POSITIONS HONORARY: The leadership of the PSME – Saudi Arabia Chapter shall serve primarily the interest of the Mechanical Engineering Profession and its members and the attainment of the objectives of the National Organization. Except as may be specially authorized or allowed by the PRC, no Board Member shall receive any compensation, allowance or emolument from the funds of the Chapter  for  any  service  rendered therein or be entitled to reimbursement for any expense incurred in the discharge of his functions.

Section 13.4           

GRIEVANCE PROCEDURES: The Chapter Board shall provide in the By-Laws the grievance procedures for the enforcement and maintenance of discipline among all members, but no action involving the suspension or loss of membership or the removal of his name from the Registry of Mechanical Engineers shall be effective without the approval of the PSME National Board of Directors with concurring approval of the PRC.

Section 13.5

NATIONAL CONVENTION REPRESENTATIVES: The chapter shall provide round trip tickets for President, or any two officers as duly approved by the BOD “through resolution” as representatives to the National Convention.

Section 13.6           

MEMBER’S DEATH ASSISTANCE: The Board shall provide financial assistance to the immediate family of the deceased member/s as follows;

  • An amount of USD 200.00 for Active
  • An amount of USD 100.00 for Chapter’s Member immediate next of kin

ARTICLE 14

RULES OF ORDER

Section 14.1

RULES OF ORDER:  The  rules  of  parliamentary procedures contained in  “Roberts’s Rules of  Order” shall govern all meetings of Chapter members and Chapter Board of Committees.

ARTICLE 15

RULES OF PROFESSIONAL CONDUCT

Section 15.1

PROFESSIONAL  ETHICS: To strengthen the foundation of the  Mechanical  Engineering Profession in the Kingdom, there must  be unity of purpose and a clear concept of the obligations  of Mechanical Engineers to their profession, to their clients or  employers, to their colleagues in  the profession, and  to  the public.   These obligations include the maintenance of high standards of

technical competence, morality and  integrity.   For  this  purpose, the  Code  of Professional Ethics

for PME, ME and CPM as promulgated by the Board of Mechanical Engineering is hereby formed part of this By-Laws to which all members of this Chapter must adhere.

Section 15.2

VIOLATIONS OF THE CODE OF PROFESSIONAL

ETHICS:

Any violations of the provisions of the Code of Professional Ethics committed by a member of the Chapter shall be referred to the Ethics Board of the National Organization who shall have the jurisdiction to hear and decide the case and forward the decision to the Board of Mechanical Engineering. The Board, after the hearing may reprimand the member, recommend the suspension of his membership for a period not exceeding five (5) years, or recommend the revocation of his membership from PSME if adjudged guilty of the offenses complained of.

The suspension or revocation of membership shall not become final until after the approval by the PRC.

Section 15.3           

REINSTATEMENT: A petition for reinstatement of an expelled member shall also be referred to the Ethics Board of the National Organization, who after the lapse of five (5)

years may recommend to the PSME National Board of Directors for the restoration of his membership; provided that the petitioner had, during the period when his certificate was revoked acted in an exemplary manner and has not committed any illegal, immoral or dishonorable act.

ARTICLE 16

AMENDMENTS

Section 16.1           

AMENDMENTS: This By-Laws may be amended or repealed in whole or in part by the affirmative vote of the majority of the members in good standing at any regular meeting of the members or in any special meeting called for that purpose. The power to repeal or amend this Constitution and By-Laws may be delegated to the Chapter Board in the manner provided by the Philippine Corporation Law.

 

ARTICLE 17

TRANSITORY PROVISIONS

Section 17.1

EFFECTIVITY DATE OF NEWLY AMENDED BY-LAWS: The provisions of this amended Constitution and By-Laws shall be effective starting January 1, 2015.